Detailed Packing List for Business Travel

Whether it’s your first out of town trip or your fiftieth, odds are, you’re not quite sure what to pack! After all, pack too little, and you’ll be scrambling to find what you need in your temporary home. Too much, and you’re left digging through your bags to find the items that are most important. To help with that challenge, here is our packing list for business travel when you are looking at traveling away for a month or more.

A Travel Outfit

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If you’re planning outfits for meetings and office work, you may forget about one all-important aspect of business travel: getting there! For the parts of your trip that involve airplane or car travel, pack comfortable business-casual attire that won’t leave you feeling wrinkled or unkempt upon arrival. Wrinkle-free materials are even better, but light cotton tops and comfortable slacks are acceptable, too.

Plenty of Neutrals

When packing for a monthly trip, it’s too time-consuming to intricately plan each outfit you’ll wear. Instead, choose a few key pieces—like a blazer or suit jacket—and then use neutral-colored clothing to fill in. It’s easier to plan a variety of outfits if you stick with one color palette throughout.

Plus, neutral colors like beige, brown, and grey can also help take attention away from any repetition that comes up if you run into the same colleague multiple times during a trip.

Casual & Workout Clothing

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Although business travel often involves focusing on work, there’s also the fact that most business trips allow for leisurely pursuits, too. If the area you’re traveling to features some can’t-miss sights, be prepared for those adventures. Pack casual or workout clothing so you have an alternative from your boardroom attire; this way, you can enjoy what your temporary home has to offer in your downtime.

Spare Power Sources

With today’s business demands, most people traveling for work will need at least a smartphone and a laptop to take care of day-to-day needs. Those are often top on any monthly trip packing list. And although you can always buy extras while on the go, it’s a smart idea to pack spare charging cables, if not chargers themselves, for your devices.

That way, if you misplace one or it becomes damaged, you’ll still have what you need to get your work done. If you’ll be renting or borrowing a car during your travels, bring along a car charger as well, plus a portable bank if possible. This way, no matter where you are, you’ll be able to ensure your devices are fully charged and ready to go.

A Luggage Scale

If you have to fly frequently, a luggage scale is a helpful tool. It’s also helpful if you’re on a leisure trip and wind up taking home more than what you brought with you! Portable scales help you pack your bags appropriately before getting to the airport. This way, you won’t have to remove or swap items in your bags to get them in under the required weight.

It also means avoiding the awkward swapping while in the airport baggage check line, and potentially bringing a bulky item from your luggage as your carry-on item.

Personal Information

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No traveler expects to lose their important documents or sustain an injury while on a business trip, but it’s always a possibility. Prepare for the unexpected and be sure to have your insurance documents and any other relevant personal information on hand during your trip.

Whether that means a copy of your insurance policy while driving a rental vehicle or the contact information of your hometown physician, keep those details nearby just in case. Also consider taking photographs of your important documents so that if they are lost or damaged, you’ll still have high-resolution digital copies to fall back on.

A First Aid Kit

Though it’s unlikely you’ll experience a severe injury while working out of town, you’ll find it handy to have a first aid kit with you at all times. You may need a bandage for the blister you get from your new shoes, or you might need tweezers for a splinter.

Also, include a pain reliever and any other necessary medications in your first aid kit so that you don’t have to track down the nearest convenience store or pharmacy when the need strikes. You can also make the kit a household solutions bag by adding essentials like a needle and thread, a stain removal pen, tissues, a pair of scissors, and other necessities.

Laundering Supplies

While our rentals feature laundry facilities, it may help to bring your own soap and other necessities from home. After all, many people have sensitivities to laundry detergent or just preferences about the scent. Fortunately, you can find small packs of laundry detergent—or handy pod options—at nearly any store, so you can be prepared to wash items as needed. Also consider hangers for things that may need to hang to dry or to work out wrinkles.

Important Data and Office Supplies

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Comforts of Home

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For most business travelers, a laptop is critical for a successful extended trip. For that reason, a laptop bag is essential, but so are thumb drives or other data storage means like an external drive or microSD cards. Depending on the nature of your business travel, you may also want to bring a few office pens, a notebook, or any other tools you typically use in your day-to-day work.

Because our rentals are fully furnished, it’s unlikely that you’ll need many household items while on a long-term trip. But one crucial extended trip packing tip is to bring the comforts of home that you may miss while away. That could include your favorite pillow, a pair of house slippers, or even a specific flavor of coffee that you enjoy each morning.

The more at home you feel, the more likely you’ll be at the top of your game when it comes to taking care of work obligations. Then, you’ll have plenty of time to decompress and enjoy leisurely pursuits when the workday ends.


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